Do you want to plan your own camp?
This page is designed to give you most of the
information you should need in order to plan your own camp in Scouts. This
page will give you suggested stages of planning as well as detailed
instructions for each member of the planning team.
More details for the planning of hikes will be added
shortly.
Can we make clear that no camp or
hike can take part without the permission and presence of a leader. We would
also recommend that a leader is present at one of your planning
meetings in order to guide you and make sure that everything is
completed.
The ideal procedure for planning your own camp would
be the following.
1. Form a organising
group that will be taking part in the camp.
2. Organise a planning meeting.
You should inform the leaders of your meeting so
that we can try and get a representative to help you with your
planning. If you can't all get together then perhaps look at having
a meeting at the Scout Hut before a Scout meeting (ask a leader) or
look at organising a meeting on the Troop Chat Room.
You will need to delegate jobs
and roles to each of the planning team to ensure all jobs are
completed. All the jobs need to be done by all the members in order
for the camp to go ahead. You will need to work together in order
for all the jobs to be done.
| Main
Job Titles |
| Chairman |
It's the chairman's job to ensure that everything is being done.
He overlooks the planning and organises the meetings. He chairs
the meetings and makes sure everything is covered. |
| Secretary |
Responsible for the
administration/paperwork of the camp. |
| Treasurer |
Needs to work
closely with the secretary. The treasurer is responsible for the
camp finances. |
| Quartermaster |
Responsible for the
equipment side of the camp. |
| Catering Manager |
Needs to take care
of the food side of the camp. This means the planning of the
menu as well as what food is needed. |
| Other
Possible Job Titles |
| Activity organiser |
Can relieve the secretary of the booking of activities and ensure the activity
forms are filled out. |
| Transport Manager |
Can organise the transport for the camp. How will you get to
camp. Do you need transport to get to any of the activities.
(bus, car, bike....) |
Try to organise a date for the camp. This will
give you a final date to aim for.
3.
Ensure that everyone can make the proposed date.
4. Book venue and activities.
5. Distribute forms and letters
Forms |
